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 Venue Operations Console
 Standard Reports
 Search-based Reports
 Custom Reports
 Staff Management
 Archiving
 Pop-up Announcements
 User Tracking
Administering Company and Venue Operations

Keeping management control with reports and archiving
Each Dynaprice venue is a live business operation, with rapidly changing inventories, frequent dealmaking interactions, and occasional changes in staff and responsibilities. Dynaprice systems provide a number of facilities to help administrators and employees maintain proper controls and keep obsolete data from burdening live operations.

Many standard reports covering listings, users and staff, and dealmaking transactions come pre-built with each venue. Most are parameter-driven to permit selection of date intervals and the like. All the search facilities covering listings, people, and dealmaking activities can be turned into reports simply by selecting criteria, running the search, and printing out the resulting display. And technical "hooks" are provided within the Dynaprice system for easy creation of custom reports -- those dealing with client-custom inventory records, account structures, and the like.

A complete archiving system is provided. It permits time-based sweeping of old data into archives and/or transaction-by-transaction archiving of dealmaking and listings data. It supports search and retrieval of historical data from archives.

These and other administrative facilities are described below.


  Features and Functions

Venue Operations
Console

One-Screen access to
administrative facilities
with shortcuts to speed
common activities
The administrators of a venue can log in and go directly to a "Venue Operations" page containing shortcuts to their most common administrative activities. These are organized as follows:
DealsShortcuts to find transaction records and histories by:

- Transaction Reference Number, as cited in emails

- Last Name of transaction initiator (initial letters)

- Item ID# of a listing

- Latest Submitted, most recent first

... or access to a powerful search facility
UsersShortcuts to find user and staff records by:

- Person's ID#

- Last Name (initial letters)

- Email Address (initial characters)

... or access to a powerful search facility

A checkbox permits instant access to a new person registration form, which may be completed by an administrator as either a full or a partial QUIK registration. From a QUIK registration, the administrator can assume the identity of the new user and record a phone or other offline transaction quickly for future reference.
ListsShortcuts to select or create, edit or use marketing lists for creation of broadcast emails or mailing labels, plus a button to create, edit or remove pop-up announcements shown to new visitors to a venue's website.
ArchivesShortcuts to:

- Sweep old transaction histories (in whole or part) into archives

- Retrieve archived items by ItemID# or headline/description (initial letters)

- Retrieve archived transactions by Ref#, Item ID#, or last name of respondent (initial letters)

Sweeps are performed within a time period ending on a specified date; Retrievals are performed on records archived after a specified starting date. Retrieval from archives can also be performed more precisely using the pagetop advanced search facility.
TermsFacilities to create, edit or delete alternative Shipping and Handling and Payment Terms
FeaturesAccess to menus listing only items featured in the current or other venues, separating them out from unfeatured items.
AuctionsAccess facilities for managing individual auctions or cohorts of simultaneous auctions (where optional auction capability is activated).
Inventory
Search
Access to a powerful search engine customized to the client-specific inventory record covering listings in all product classes.
Print
Catalog
One-click preparation of a downloadable "Rich Text Format" galley to be used in final layout of a print catalog, activating DynaSpecs parameters earlier set up set up to shape how inventory items are selected and presented.
ExpirationsOne-click execution of ageing routines for new additions, recent reductions, and expiring time-limited public listings, adding more control to automatic ageing routines.
Custom
Reports
Link to a page providing a menu of custom reports available at the venue, each with room for entry of such report parameters as date intervals or business unit location.

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Standard Reports

Reports available for
review with quick access
Several standard reports are available with little or no parameterization. These cover traffic, listings and users.

From the Venue Operations page, administrators can click a "Statistics" link to obtain a popup report of all the first-time visits at every venue of the company since inception. By printing or comparing this report at periodic intervals, a simple traffic report by venue is obtained.

Standard reports covering listings at a venue are also obtained from a button on the Venue Operations page.
Current
Listings
A table reporting the listings counts totalled for any menu group selected, with subtotals at each subordinate menu grouping and product class under the menu selected. The data on each line broken down under columns for:

- Public Offers
- Public Wanteds
- Total Public Listings
- Public Live Auctions
- Public Featured Items
- Total Managed Offers (including unshown listings)
- Total Managed Wanteds
- Total Managed Listings
- Total Managed Auctions
Latest
Additions
A table presenting summaries of the last 50 new listings posted, most recent first, with the date of posting. Each is clickable for a full description.
Soonest
Expirations
A table presenting summaries of the next 50 postings to expire -- a report meant for public venues with public postings priced for display over a fixed period.

For other venues, this provides a list of the 50 oldest listings in the venue.
Period
Additions
A report similar to Lastest Additions, but providing a complete list of all listings posted within the time period entered.
Period
Expirations
A report similar to Soonest Expirations, but providing a complete list of all postings due to expire within the time period entered.

Standard reports covering users and staff are available from any listing of users:
Current
Population
A table presenting summary statistics of all users and staff "known" to the venue, with subtotals by Company Relationship and for those with no relationship, by whether fully or partially registered.

Each line carries a full total with subtotals for persons registered initially at any venue of the company (or at the company itself) and persons initially registered elsewhere. The latter subtotal would include partial registrations at market portals by visitors inquiring there, for the first time, about listings in the current venue's inventory.
Last
Log-ins
A table presenting summary information on the people who have logged into the venue within the last 60 days, including, for each, the date of last log-in. Data is presented in reverse chronological order by most recent log-in. Browser-based immediate emails can be sent from this list, and full registration information for these people is one click away.

This list will include people given partial registrations by having made an inquiry at the venue or at a market portal displaying the venue's inventory.
Period
Registrations
A table presenting summary information on the people who have completed registration forms or been fully or partially registered for the first time within the particular time period entered.

This list will include people given partial registrations by having made an inquiry at the venue or at a market portal displaying the venue's inventory.
Period
Log-Ins
A report similar to Latest Log-ins, but providing a list covering the particular time period entered.
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Search-based Reports

Reports printable from
browser screens showing
results of complex searches
Dynaprice venues contain several routine searching capabilities that permit entry of several simultaneous criteria to selectively display inventory, user, transaction, and administrative data. Each yields a list of search results on the screen, most sortable either by settings on the search page or by clicking column heads on the results page.

The results pages may be printed directly off the screen as printed reports reflecting the search parameters used. Such reports may be prepared for:

- Users and/or Staff

- Dealmaking Transactions (grouped by Person or by Item)

- Contracts

- Listings within a product class (with maximum product descriptive detail)

- Listings within an entire inventory (with full inventory record detail)

- Members of a marketing list (with blackball exclusions identified)

Additionally, actual recipients of broadcast emails are listed on printable screens, as are the names and addresses used for mailing labels.
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Custom Reports

Reports specially created
around client-custom data
records or requirements
Custom reports are individually programmed by the Dynaprice technical staff to meet virtually any special reporting need of a client. Each can use any database table and search parameter in the entire system.

Most custom reports are built around data structures unique to the client. These might include its classification scheme, its inventory record data fields, assignments of staff or users to client-unique selectors, its own geographic breakdowns, or contract add-on or distribution accounts. Custom reports can process and summarize accounting information. They can be built around a client's preferences regarding dates of coverage, formats, and so on.

Custom reports can be made very flexible. They can be designed for parameterization around any number of criteria, so the user can shape the content of a more general report format. They can be formatted for the screen, for printout, or even for emailing to a client-maintained list.

When a client has Dynaprice build at least one custom report, a new button appears on its Venue Operations page, providing access to the client's own Custom Reports page. On that page is listed all the custom reports available, with an input form for selection of parameters for each. From the client's Custom Reports page, any report may be selected, parameters chosen, and results quickly obtained.

Most custom reports can be programmed in one day. Some, however, require additional time to make preparatory changes to inventory records, updates to live data, and so on before they can be implemented. Dynaprice develops custom reports on a time and materials basis after providing a rough estimate of cost.
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Staff Management

Facilities to maintain
staff records and roles
From an operating venue, administrators may register and insert complete personal identification and contact information and add in company confidential information on each member of their staffs. They can assign a proper "Company Relationship" and permissions there, and use the "Selectors" field to divide staff into subgroups they wish, identifiable in lists for emails or postal mailings, or via searching for screen displays.

Administrators can set staff up as employees of the venue, where they can enter and edit items, but not see "inside prices," which only Administrators can enter, edit and view. Similarly, employees may see each other's identification, contact and company information, but not that of administrators. They cannot use the facilities open to administrators at the Venue Operations page.

Administrators can set each other up, as well as employees, and can use the full facilities of Venue Operations. They can see and administer "inside prices" on listings. But they cannot see or change the personal information of the top "Venue Administrator," of which there is only one per venue. He or she has complete access to all the information at the venue.

A second way to manage staff is provided by the DynaSpecs system, used to enter design and operating parameters for each venue. The DynaSpecs system is used to set up Company-level parameters to be standardized and shared among all subordinate venues. Using this system, company-level staff can be set up. Company administrators have administrator access to all subordinate venue operations, and can provide oversight as needed.

The DynaSpecs system is also used to create new companies and venues; it is during this creation process -- all done using a simple web interface, without programming -- that the top company and venue administrators are set up and identified. It is also during this process that initial specifications are entered to select certain email addresses as destinations for transaction-related emails, notices of new registrations and subscriptions, and requests for information or help.
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Archiving

Separating old or completed
dealmaking records from
live, pending transactions
Transactions and listing records can be archived. When archived, the relevant records are taken out of the main, active database tables and moved to another set of tables. Archived transactions and items can be retrieved from these on-line archives using much the same Fast-Find, Advanced, and Transaction searching facilities available for live listings and transactions.

Archiving serves to speed the operation of the website for users working with the live data.

Inserting transactions into the archives can be done in one of two ways. Individual chains of correspondence can be archived upon conclusion of a "finalize" transaction and contracts may be archived upon completion of full payment, at the time those transactions are entered. Individual transaction sets or contracts may also be archived by special action after those transactions have occurred.

Bulk archiving of transactions and contracts can be accomplished by specifying a date before which all older transactions will be archived. Venue operators can choose to include in this "sweep" either: 1) only complete chains of correspondence based on the most recent transaction in the chain falling before the criterion date; or 2) even individual transactions with chains whose most recent action falls after the criterion date. Contracts are never decomposed and are either fully archived or not.

Archiving of individual listings can occur only if no units remain outside the "agreed" subaccount. Bulk archiving of transactions will archive as well all associated items fully "agreed." Items with remaining units will not be archived. Items with no remaining interest to the venue operator may either be simply deleted (with no archived record) or placed into a "message" type transaction and archived with a note about the action taken.

Ultimate off-line archiving is performed as a special event on request by Dynaprice. Copies of the relevant information can be printed or converted to spreadsheets or similar formats on removable magnetic media.
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Pop-up Announcements

Creation and management
of pop-up announcements
greeting new visitors to
a venue website
Capturing the attention of a new or infrequent visitor to a website can be difficult. Sometimes it is important do so, however, either for administrative reasons (holiday closures) or for marketing reasons (special deals).

Each venue (either private or public) can set up a "pop-up" window with a special attention-getting announcement. The announcement can include graphics, links to other pages, etc. It is set up, edited, and taken down from an editing page only one click away from the Venue Operations console.

The pop-up announcement appears above the first page viewed at the venue's website by each new visitor. That could be the home page or, more likely, an inside page reached from a link on a search engine. Once closed by the viewer, it does not repeat during the same visit.

When the announcement is taken down, the venue website performs normally.
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User Tracking

Facilities to log website
traffic and prepare standard
or custom reports
All user registrations and log-ins are logged and available for review in standard reports. All product-specific inquiries are also logged.

Clients may identify any page in any of their venues and log traffic to that page, with information recorded as to which page the viewer came from, the identity of the viewer (if logged in) and comparable data. Custom logging and custom reports based on it may be prepared (at extra cost) by Dynaprice technical staff upon request.
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